Modern projects can be complex. Even for relatively simple ones, your attention can be divided among other priorities. Hence, it will be challenging and inefficient to juggle all a project’s tasks together without an organized and efficient project planning system.
Effective project management tools can help simplify managing various tasks and people. A great tool for organizing and managing your projects is the Gantt chart.
What is Gantt Chart?
In its most basic form, Gantt chart is a horizontal bar chart with different task duration. Tasks are depicted as rows and the row length represents duration. It aids in planning, tracking, and providing clarity for various projects.
It is a tool that can help you manage every aspect of your project.
Who needs a Gantt chart?
Anyone who manages a project needs it to simplify and clarify the project scope. From small teams to large organizations, Gantt chart can improve projects’ processes and reveal systemic insights. While there are a lot of Gantt charts online, using the tested and highly rated GanttPRO chart maker can boost your ROI.
How the Gantt Chart Can improve Your Business
- Easy Project Planning
One common experience of project managers is that a lot of time is wasted on project planning due to inefficient processes. This can be improved with the help of online project management Gantt Chart. It can help you accurately predict the cost and scope of your project from the beginning.
The chart helps both experts and beginners managers to develop a solid project foundation. This includes setting the milestones, deliverables, and the roles of each team member. The plans are kept up-to-date for all team members so as to eliminate guesswork for the next steps.
While desktop applications exist for project management, they usually lack the reach and coordination of web-based ones.
- Execute with Flair
No matter how straight simple a project is, team members add a layer of complexity to be managed. Different opinions and ideas need to be accommodated as they could be vital for project success. Also, managers have to make everyone focus on the same goals.
The online Gantt Chart makes implementing guidelines and processes easier. With such a system in place, members can fulfill their different roles with confidence.
When everyone’s input is considered, they are more motivated to work.
- Faster and Cost-effective Projects
Once you have planned the project and created the necessary supporting documents, you can monitor the whole process via online project management tools whenever and wherever you want.
With Gantt chart, you will get a comprehensive overview and can also discover risky steps to be avoided.
After designing your first plan, subsequent ones can be done quickly to save time in the process. While you need to invest in a Gantt chart tool, your expenses will be more than offset by the savings on time, costs, and working on an organized project.
It presents managers with various opportunities to reduce project costs.
- Manage Resources Efficiently
Projects require effective resource control. The finance, infrastructure, and people involved in a project must be managed properly to see a project through.
Managers must keep the team motivated for a project’s success. Thanks to the clarity provided by Gantt chart, balance can be maintained to get optimal productivity.
It allows managers to delegate tasks to people, align their goals while preventing work overload.
- Easy Communication
A project’s success is very much dependent on clear communications among the parties involved. By looking at the Gantt chart, everyone can be on the same page regarding the project details and the milestones achieved.
Mobile access to project plans makes real-time updates and remote working more convenient.
Issues requiring immediate actions can be propagated to the right quarters.
- Great Accountability
While micromanaging is bad for teams, you still need to keep a tab on your project’s progress. A look at the online Gantt chart will reveal how free or occupied your team members are.
You can discover those in need of encouragement or guidance, ask about challenges, and extract commitments. Gantt charts will also reveal big wins while the lagging sections of the project can be sorted on time.
Since the team’s activities are available on the chart, members will be more motivated to complete their milestones on time.
Project managers and CEOs can improve productivity with Gantt visualization charts. It increases the likelihood of completing your project within budget and on time to the required standard.
Don’t leave your project success to chance, start using the Gantt Chart online tool today.
